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Quicklinks
Tips for Fast Message Determination Setup Here you are shown how to set up the message determination (output control) facility quickly. In this case, you need not read the Implementation Guide (IMG) for the other steps to set up this facility, or need only read certain parts of it.Setting up the Message Determination Process: Options Message determination deactivated You can output purchasing documents without the message determination facility. In this case, you must not assign any message determination schemas to the the individual purchasing documents (RFQ, purchase order, etc.). The system then generates a message of the type NEU (new) for each document to be outputted. To determine the printer, the system first checks the settings for the purchasing group. If no printer has been maintained there, it checks the user parameter. If no printer has been specified there either, the system checks the fixed value for the user. If no printer has been specified, the system does not generate a message record.Message determination activated Adopt standard setting In the standard system, the message determination facility is active. A message determination schema is supplied for and assigned to each purchasing document. If you wish to work with this standard setting, you need not make any changes in Customizing. It is necessary that you maintain condition records for the desired message types: 1. Choose Master data -> Messages -> <Purchasing document> -> Create or Change from the Purchasing menu.
Include new message type If you wish to do this, you must
How is the printer determined for message output purposes? The system checks whether a printer has been specified in the condition record. If so, it is used. If not, it checks the message type to see whether a print parameter has been set. If no parameter has been set, no message is generated. If a parameter has been set, a printer is sought in accordance with this parameter. If a printer is found, it is used to output the message. If not, no message is generated. Note: You can change the printer when outputting messages (e.g. via the menu options Purchasing document> -> Messages -> Print/transmit). Select the desired message and choose Goto -> Message details -> Edit -> Means of communication. Goods Receipts/Invoice Receipts for Purchase Order Transaction OMW1 allows you to set whether the Price Control is a mandatory "S" or "V". V indicate that you want the system to value the stocks with the latest price. Price Control V - Moving Average Price Assume Material Master current price is 10 Goods Receipts for Purchase Order - Movement Type 101
Invoice Recipts for Purchase Order - MR01
Price Control S - Standard Price Material and Accounting Document is the same. Goods Receipts for Purchase Order - Movement Type 101
Invoice Recipts for Purchase Order - MR01
General Ledger Account Configuration Vendor Returns Without PO Reference You can used Return Purchase Order, transaction code ME21N At the item details, look for the Return columns and tick it. MIGO_GR - Goods Receipt for Return Purchase Order Create a new Purchase Order Number range to differentiate Create a new Purchase Order Type to differentiate e.g ZB Changing the PO Layout sets /: IF &EKKO-BSART& = 'ZB'. Purchasing List for Open Purchase Order, Goods Receipt, Invoices Open Purchase Order = Open Goods Receipts ( Selection parameters WE101) This two parameters determined what information is shown:
The configuation transaction code is OMEM Your can have the Purchasing Documents by :-
Force buyers to create Purchase Order with ref. to a Pur. Req., Quotation or Pur. Ord. Transaction OMET
Define default values for buyers Transaction OMFI
In the Fast Processing button :- you can choose whether to adopt automatically all the line items fields in the Purchaes Requisitions Puchase Order Condition Suppose you want to calculate the GST and DISCOUNT for a Net Value of 1000. Final Net value 900 This is what you do :-
Information Structure In the SAP standard info structure S012 is updated by the Purchase Order creation date, not the Goods Receipt date. e.g. a Purchase Order is created in January and good receipt is in February and March, S012 will shows the values in period January.
Purchase Order Layout Sets, Message Types Create a new message types for a different layout of Purchase Order
User Defaults for Purchase Order There are some fields which you can set as defaults for the buyer in transaction ME21. Transaction SU01 PID Parameter value PO Release Strategy 4.6x The release code is a two-character ID allowing a person to release (clear, or approve) a requisition or an external purchasing document. The release codes is basically controlled via a system of authorizations (authorization object M_EINK_FRG). Use SE12, structure CEKKO to check all the fields available for controlling the Purchase Order. e.g. If the total value for the Purchase Order exceeds 10,000, release strategy 01 is assigned to the Purchase Order. There is only one characteristic created in this example. For controlling the Purchase Order type, create characteristic for CEKKO-BSTYP and the value NB. CT04 - Create Characteristic e.g. NETVALUE Click Additional data Table name CEKKO Field name GNETW and press enter In the Basic data (X refers to tick), In the Value data, in the Char. value column, type >10000 and press enter Save your data CL02 - Class Class - Create REL_PUR Class type - 032 Click Create Description - Release Procedure for Purchase Order In the Same Classification section, click Check with error In the Char. (characteristic) tab, type NETVALUE to assign your characteristics to the class OMGS - Define Release Procedure for Purchase Order Type Release Group - New entries Release codes - New entries Release indicators Release Strategy Rel.strategy 01 Release codes 01 Release status 0 Classification Choose your check values OMGSCK - Check Release Strategies Once the Purchase Order is not release, buyers will not be able to print the Purchase Order. Goods Receipts will be shown with Message no. ME 390 - Purchasing document XXXXXXX not yet released. In 4.6c, Purchase Order with Release Strategy have a tabs at the end of the Header. This allowed the buyers to check the release status of the Purchase Order. The person with the release authorization have to use ME28 to release the Purchase Order. Prompt the last Purchase Order Price for the Material If you want the system to take the price from the last Purchase Order, then do not maintain the conditions in the info record because it has precedence over the last PO. This means that the netprice field in the info record should be left blank. In the case when you have already maintained the conditions in the info record (or netprice), try to delete them or make them invalid by changing the validity date. Even though no price was maintained, the info record will still keep track of the Order price history. To check the Order price history, go into the material info record and click Environment -> Order price history Adopt Purchase Order Header Text To default the Header Text into the Purchase Order Step 1 :- Maintain text in Vendor Master
Step 2 :- Link Text types to Header text in Purchase Order
Create a new Purchase Order Document Type 4.6x If you have more than one company code, you might want to define a new document type and number range to differentiate between the two company. Define a new number range not in used Copy the NB - Standard PO to e.g. ZB Maintain : Send Purchase Order via Output Determination Read note 191470 - Purchase order as an e-mail From release 4.5, you can send your purchase order via output determination. This note have indicate all the requirement and settings necessary to send purchase order via the output determination once your SAP have been connected to an External Mail System. Send Purchase Order with Microsoft Outlook This is how it work:-
Install the SAP setup program on the SAP Presentation CD-ROM under \GUI\WINDOWS\WIN32 Once the SAP MAPI is installed. You can create your logon profile for SAPoffice. Now, logon to your Microsoft Outlook and see whether you can access all your SAPoffice folders. If you send the file using SP01 -> System -> List -> Send, the file will have the extension ALI. Use the Windows Explorer to default open with the Windows Notepad. Sending mail directly from SAP via Microsoft Exchange If you want to send your mail directly via Microsoft Exchange, you have to install the SAP Exchange Connector Software on your Microsoft Exchange Server. The setup program SETUP.EXE is located on the R/3 Presentation CD in the directory :\GUI\WINDOWS\WIN32\SXC. Then you have to setup :-
Refer to the Unix SAP Internet Mail Gateway installation steps. Contributed by: Other tips Transaction CL24 is particularly important if you do modification on release strategies. Especially if you delete some in OMGQ: they are not completely deleted until you delete them also in CL24. This can cause some seriously strange behavior on the system (and sometimes on the consultants and users). Tip by kuentz@alum.mit.edu The following has been contributed by Nitin Susladkar [nsusladkar@yahoo.com]
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